Job Description:

Data Administrator

Most data administration roles are about processing information. This role supports the data and digital platforms that help organisations understand how their buildings perform, identify inefficiencies, and make better decisions about building operations, energy consumption, and environmental performance. As buildings become smarter and more connected, the quality of the data behind them becomes increasingly important. You'll play a key role in ensuring that information is accurate, accessible and reliable, helping customers gain meaningful insights into how their estates operate and where improvements can be made. If you'd like a career that combines data, technology and sustainability, this is an opportunity to be part of a growing and increasingly important sector.

What you'll actually be doing and why it matters

You'll support the day-to-day administration of customer-facing platforms and internal systems that underpin building performance monitoring and optimisation programmes. Your work will help ensure customers have access to accurate data that supports reporting, analysis and informed decision-making. Responsibilities will include:

• Managing user access, permissions, onboarding and offboarding
• Supporting internal and external stakeholders with platform queries and data requests
• Maintaining customer, site and organisational records
• Monitoring data quality and investigating discrepancies
• Coordinating regular and ad hoc reporting activities
• Managing support requests and tracking system updates
• Ensuring data remains accurately configured and maintained across multiple platforms

The accuracy of your work directly contributes to the reliability of the information used to support smarter, more efficient building operation.

Why this move?

If you're currently working in administration, reporting, data entry or platform support, this offers the chance to develop your skills in a specialist market with strong long-term relevance. You'll gain exposure to:

• Smart buildings and connected technologies
• Building performance and operational analytics
• Sustainability and efficiency-driven initiatives
• Customer reporting and data visualisation platforms
• Data quality, reconciliation and system administration

Rather than simply maintaining records, you'll be contributing to work that helps organisations better understand and improve the performance of their buildings. For someone who enjoys accuracy, problem-solving and technology, it offers a more meaningful and technically interesting environment than many traditional administration positions.

Essentials

We're looking for someone who can demonstrate:

• Strong Microsoft Office skills, particularly Excel
• Excellent attention to detail
• Strong written and verbal communication skills
• Good organisational and prioritisation abilities
• A proactive and customer-focused approach
• The ability to work both independently and as part of a team

Previous experience within data administration, software platforms, reporting environments, data entry or SharePoint would be highly beneficial but is not essential.

The challenge

The role involves managing information across multiple systems and supporting a range of stakeholders, so accuracy, organisation and consistency are essential. You'll need to be comfortable working with data, investigating issues and maintaining high standards of quality.

Your development

Full training will be provided on the systems, platforms and processes used within the role. You'll develop valuable experience in data management, reporting platforms, system administration and the fast-evolving world of smart buildings and building optimisation technologies. This is an excellent opportunity to build technical knowledge while developing a skill set that is becoming increasingly valuable across the built environment and sustainability sector.  

Practicalities

• Glasgow office location
• Office-based role, Monday to Friday
• 25 days annual leave, increasing with service
• Opportunity to buy and sell additional holidays
• Company pension starting at 7.5%, increasing with service
• Company performance-related bonus scheme
• Private healthcare benefits
• Cycle to Work scheme
• EV salary sacrifice scheme
• Employee discount platform and lifestyle benefits

Apply Today: If you enjoy working with data, supporting users and ensuring information is accurate and well managed, we'd be pleased to have a confidential conversation.

You must have the Right To Work in the UK - No sponsorship is available

Please note that, unfortunately, any applicants without the relevant work experience or the Right To Work in the UK will be unsuccessful.

Crucial People operates as both an Employment Agency and an Employment Business.